Medical Records Clerk
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Position Summary:
The Medical Records Clerk maintains organization of medical records and related correspondence within the Wausau clinic and coordinates transfers of same from the Wausau location to and from satellite offices.
Principle Duties and Responsibilities:
Locates, pulls and/or creates medical records for patient appointments and/or as requested by staff
Separates and/or combines medical records as appropriate
Requests medical records and responds to requests from satellite locations
Completes medical record releases in a timely manner, documenting and billing appropriately while adhering to clinic guidelines
Files medical records and correspondence into the medical records appropriately
Tracks the movement of medical records throughout the facility by use of the PCIS tracking code system
Responsible for mail handling job responsibilities, including processing and distributing incoming mail
Distributes contents of satellite boxes safely and accurately in a three story medical facility
Maintains professionalism through interactions with internal and external customers
Thinks strategically and utilizes resources to ensure records are transferred properly and accurately
Accurately completes all departmental tracking forms and required documentation
Runs appointment lists, including appointment out guides from the PCIS computer system
Faxes medical records to satellite locations as needed and assists with faxing other materials as requested
Responsible for pulling patient's medical records out of file and boxing them accordingly, as in deceased patients and purged patients
Effectively scans documentation into the patient's electronic medical record, placing it into the designated document category and navigating through the record appropriately
Distribution of incoming faxes and other correspondence ensuring timely follow through
Prepares UPS parcels for shipping and maintains accurate record of items mailed from the clinic
Other duties as assigned
Work Relationship and Scope:
The Medical Records Clerk reports directly to the Business Services Manager.
Knowledge, Skills, and Abilities:
High School diploma or equivalent
1-2 years customer service experience
Ability to complete tasks in a timely manner while being detailed, accurate and thorough
Ability to work in a fast-paced medical facility while adhering to HIPAA compliance regulations
Demonstrates knowledge of proper, safe, efficient usage of office equipment, computers, and software; working knowledge of Microsoft Office
Work Conditions:
Work is generally performed at the main clinic; 800 N. First Street, Wausau, WI. Hours of work will be dependent on the needs of the Clinic. Requires the ability to sit or stand for extended periods of time. Occasional lifting (40 pounds), bending, stooping, pushing, pulling, and climbing stairs is required.
Acknowledgement:
This job description describes the general nature and level of work performed by the employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job duties as requested by the Administrator or Board President. All requirements are subject to change over time. Reasonable accommodations will be made to those individuals with a disability.
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