Administrative Assistant

Summary: Responsible for organizational and clerical support to the admission office. Will perform duties that will influence the success of the admission process.Essential Duties and Responsibilities include the following (other duties may be assigned at any time at the discretion of the employee's supervisor):Provide general office-related support; including composing correspondence, proofreading, managing telephones, helping to guide prospective families through the admission process, scheduling campus tours, receiving visitors, and database useExercise clear communication within the department and with the broader School communityHandle all correspondence in a confidential, timely, and professional mannerHelp with all events associated with the Admission OfficeRoutinely utilize office software in the performance of dutiesProcess purchase orders, invoices and credit cards for payment and reimbursementsHelp with query and report needs using Filemaker and Raiser's Edge and othersAssist with travel arrangements for admission officersCoordinate with Travel Agency to support current students and process paymentsCorrespond with parent and alumni volunteers and mail fair materialsManage the calendar for the Dean of AdmissionHelp in maintaining an orderly RotundaAssist in securing student tour guides during summer monthsBe present and active and appropriate in office meetings and gatherings and maintain a positive relationship with the school communityOther duties to support the office as necessarySupervisory Responsibilities: noneQualification Requirements:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Associates Degree and at least five years of experience in a comparable administrative support position; or an equivalent combination of education and related experienceStrong communication skills, both verbal and writtenStrong writing and proofreading skillsCommitment to working in person each day when possibleAbility to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimalsAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram formAbility to solve practical problems and deal with a variety of variables in standardized situationsKnowledge of and experience with computers and standard office software and websitesKnowledge of standard office methods and proceduresAbility to work independently on difficult clerical tasksAbility to read and interpret policies and complex documents and correspondenceAbility to maintain a high degree of confidentialityAbility to communicate effectively and interact with all personality types and levels of managementAbility to establish and maintain harmonious working relationships with other employees, members of the school community and the general publicPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools or controlsSpecific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focusMust be able to climb stairs and be capable of using visual display keyboard with continuous wrist movement on a keyboardMust occasionally lift and/or move up to 25 poundsWork Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Typical of a normal office, some exposure to outdoor elements resulting from movement between physical locations.Other:Exercises some independent judgment and resourcefulness in performing administrative tasks and data entry, frequently without instruction and in laying out work procedures and devising work methods; may make routine decisions requiring independent action and discretion in procedural problems in accordance with established policies and procedures.Occasional work outside of normally scheduled working hours is required. An occasional weekend is required for significant School events.TO APPLY:Candidates should include a cover letter and resume with this application.COVID Vaccine PolicySt. Paul's School requires community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters.St. Paul's School is proud to be an equal opportunity employer and has a strong commitment to the principles of diversity. St. Paul's School does not discriminate on the basis of race, creed, ethnic origin, disability or sexual orientation, and complies with applicable laws for the protection of civil rights.