K-8 Administrative Assistant

Assets School is looking for a K-8 Administrative Assistant. This position is a 9-month contract with an additional 1-2 weeks prior to the start of the summer and fall program schedule. This individual will report to and support the K-8 Principal. The hours are Monday through Friday from 7 a.m. - 3:30 p.m.

Essential Functions:

• Provides administrative support to the K-8 Principal and others as directed by the Principal.
• Manage daily attendance and announcement email to staff.
• Distribute daily mail.
• Copy and distribute a variety of communication materials, e.g., health notices, staff updates, school events.
• Receive calls and visitors to the school, answer questions and refer to appropriate staff.
• Provide support for special events such as Professional Development Days, 8th grade recognition ceremony, Kupuna/Grandparents Day.
• Purchase/order faculty lunches for professional development and/or conference days.
• Provide logistical support for school program such as creating testing labels, online registration for parent-teacher conferences, managing lists and schedules.
• Communicate with parents and staff regarding drop off/pick up, meeting requests, after school arrangements.
• Manage and maintain monthly catered lunch lists, database for K-8 program, school calendar, and other logistical needs for the K8 program.
• Manage requests for maintenance from faculty (update spreadsheet).
• Update K-8 Google Drive (lists, schedules, etc.).
• Coordinate Picture Day and Picture Retake Day; work with photographer on logistics.
• Coordinate Parent Conferences (set up conference sign-ups for parents via PTCFast, make follow-up calls, provide conference forms for teachers).
• Help revise, order and/or distribute a variety of marketing, communication and graphic design materials, e.g., banners, flyers, website.
• Help maintain cleanliness and organization of shared areas within the campus, e.g., teacher’s lounge.
• Create bulletin boards and other campus decorations.

Other Responsibilities:

• Perform similar work-related duties.
• Other duties as assigned.

Education, Experience and Skills/Qualities Required:

• Ability to read, write, speak and understand English fluently.
• Strong verbal, organizational, and interpersonal skills.
• Attention to detail/accuracy and timeliness of deadlines.
• Ability to use office equipment, e.g., copier, fax machine, mail machine, etc.
• Technology proficiency especially in Microsoft Word, Excel and Powerpoint.
• Flexible and able to multitask.
• Consistently exercise discretion and judgment.
• Willingness to learn new skills.
• Preference: enjoys creating crafty projects.

Interested candidates should e-mail a cover letter, resume and 3 references.

Job Types: Full-time, Contract

Pay: $30,000.00 - $35,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
Masks are worn indoors (optional: outdoors)

Ability to commute/relocate:

• Honolulu, HI 96818: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location