K-8 Administrative Assistant

Assets School Honolulu, HI
k-8 administrative administrative assistant assistant k-8 mail professional development insurance administrative communication materials health events

Assets School is looking for a K-8 Administrative Assistant. This position is a 9-month contract with an additional 1-2 weeks prior to the start of the summer and fall program schedule. This individual will report to and support the K-8 Principal. The hours are Monday through Friday from 7 a.m. - 3:30 p.m.

Essential Functions:

  • Provides administrative support to the K-8 Principal and others as directed by the Principal.
  • Manage daily attendance and announcement email to staff.
  • Distribute daily mail.
  • Copy and distribute a variety of communication materials, e.g., health notices, staff updates, school events.
  • Receive calls and visitors to the school, answer questions and refer to appropriate staff.
  • Provide support for special events such as Professional Development Days, 8th grade recognition ceremony, Kupuna/Grandparents Day.
  • Purchase/order faculty lunches for professional development and/or conference days.
  • Provide logistical support for school program such as creating testing labels, online registration for parent-teacher conferences, managing lists and schedules.
  • Communicate with parents and staff regarding drop off/pick up, meeting requests, after school arrangements.
  • Manage and maintain monthly catered lunch lists, database for K-8 program, school calendar, and other logistical needs for the K8 program.
  • Manage requests for maintenance from faculty (update spreadsheet).
  • Update K-8 Google Drive (lists, schedules, etc.).
  • Coordinate Picture Day and Picture Retake Day; work with photographer on logistics.
  • Coordinate Parent Conferences (set up conference sign-ups for parents via PTCFast, make follow-up calls, provide conference forms for teachers).
  • Help revise, order and/or distribute a variety of marketing, communication and graphic design materials, e.g., banners, flyers, website.
  • Help maintain cleanliness and organization of shared areas within the campus, e.g., teacher’s lounge.
  • Create bulletin boards and other campus decorations.

Other Responsibilities:

  • Perform similar work-related duties.
  • Other duties as assigned.

Education, Experience and Skills/Qualities Required:

  • Ability to read, write, speak and understand English fluently.
  • Strong verbal, organizational, and interpersonal skills.
  • Attention to detail/accuracy and timeliness of deadlines.
  • Ability to use office equipment, e.g., copier, fax machine, mail machine, etc.
  • Technology proficiency especially in Microsoft Word, Excel and Powerpoint.
  • Flexible and able to multitask.
  • Consistently exercise discretion and judgment.
  • Willingness to learn new skills.
  • Preference: enjoys creating crafty projects.

Interested candidates should e-mail a cover letter, resume and 3 references.

Job Types: Full-time, Contract

Pay: $30,000.00 - $35,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Schedule:

  • Monday to Friday

COVID-19 considerations:
Masks are worn indoors (optional: outdoors)

Ability to commute/relocate:

  • Honolulu, HI 96818: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location


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