Project Administrator

Bernhard’s core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service (“EaaS”) solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard’s vision is to be the leading EaaS provider in North America through delivery of excellent, high value service and innovative solutions for our clients.
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Purpose and Essential Duties
The Project Administrator will provide support to the project staff by assisting the day-to-day operations of the project team and professionally represent your Bernhard team by understanding and acting by the company's core values, leading by example. Specific responsibilities include:

• Ensure accurate employee time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any timesheet discrepancies as well as timely submission to Payroll processor.
• Properly maintain and procure office supplies with manager approval
• Assist in new hire onboarding process and processing of IT hardware & permissions requests as necessary
• Electronic project file maintenance
• Assist team in invoice coding and approvals as requested
• Request and track subcontracts, change orders, purchase orders and sub insurance certificates
• Prepare and submit client billings and lien releases
• Gather and submit any client specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list and gather from other SI department's safety program, drug awareness program, MSDS sheets for jobsite)
• Assist with the development of project documentation- daily reports, 4 week look-aheads, labor forecast etc.
• Compile submittal, spec & O&M/start-up books as requested by project managers
• Review and distribute documents/correspondence to field personnel and other key parties as needed
• Effectively & accurately communicate relevant project information to project team
• Reconcile tool and rental equipment list (if applicable)
• Manage parking pass process (if applicable)
• Other administrative functions as requested

This position is Full-Time, Non-Exempt and reports to the Operations Manager.
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Required Education, Experience and Qualifications

• High School diploma or GED equivalent.
• 3 years of administrative experience
• Must be proficient in Microsoft Word, Excel and Outlook.
• Must be able to multi-task and possess excellent organizational, communication and interpersonal skills.
• Effective verbal and written communication skills.
• Detail oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Well versed in the industry and the Company’s competitors.

Preferred Education, Experience and Qualifications

• Construction administrator experience preferred.
• College-level coursework and/or two years’ experience in construction management.
• Construction billing experience is preferred with AIA billing/Textura as ideal

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participate in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.
To staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC (“Company”) and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Type: Full-time