Operations Admin Support
Key Energy Services
Odessa, TX
Full-time
Posted Mar 11, 2026
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via Indeed
Job Description
well as performs general administrative duties.
RESPONSIBILITIES:
• Enters, extracts, and compiles data using various sources.
• Processes revenue work tickets and invoices according to strict timelines.
• Verifies customer requirements, contracts, and credit statuses.
• Monitors outstanding revenue and works to keep DSO under threshold.
• Investigates disputes and processes credit/corrections.
• Processes billing and accounts payable for the district and assists in setting up new vendors.
• Assists with cost-related procedures.
• Processes and researches purchase orders.
• Coordinates Out of Town Allowances (OTA) and reconciles as applicable.
• Coordinates inter-company charges if applicable.
• Handles routine business office tasks such as filing, answering phones and email, shipping/receiving, running office equipment (copiers, printers, scanners), and ordering office supplies and uniforms for the district.
• Assists with processing and maintenance of employee records such as completion of Key Forms, new hire paperwork and processing.
• Assist with payroll functions such as bonus calculations and/or payroll input.
• Researches payroll questions and submits corrections as needed.
• Coordinates asset-related procedures such as mileage and work orders. Maintains DOT files as assigned. Obtains permits for assets.
• Assists in maintaining compliance in relation to DOT, training, drivers, records, risk management and HSE.
• Researches and troubleshoots issues.
• Reports any non-compliance issues to Operational Procedures Supervisor.
• Interacts with vendors, customers, and field personnel.
• Attends trainings and meetings as needed.
• May handle specific reports and data unique to a line of business operating in the district.
• Performs other duties as assigned.
PREFERRED QUALIFICATIONS:
• Three to five years of related administrative coordination experience preferred, oil field services experience highly desirable.
• Ability to multi-task and keen attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to work in a team and fast-paced environment.
• Working knowledge of Microsoft Office including Excel and Word experience preferred; must be able to learn and use these and other system applications in performing the job.
• Excellent customer service skills dealing with internal and external stakeholders.
• Bilingual (Spanish) preferred.
Education Requirements:
High school diploma, GED, or the equivalent is preferred.
RESPONSIBILITIES:
• Enters, extracts, and compiles data using various sources.
• Processes revenue work tickets and invoices according to strict timelines.
• Verifies customer requirements, contracts, and credit statuses.
• Monitors outstanding revenue and works to keep DSO under threshold.
• Investigates disputes and processes credit/corrections.
• Processes billing and accounts payable for the district and assists in setting up new vendors.
• Assists with cost-related procedures.
• Processes and researches purchase orders.
• Coordinates Out of Town Allowances (OTA) and reconciles as applicable.
• Coordinates inter-company charges if applicable.
• Handles routine business office tasks such as filing, answering phones and email, shipping/receiving, running office equipment (copiers, printers, scanners), and ordering office supplies and uniforms for the district.
• Assists with processing and maintenance of employee records such as completion of Key Forms, new hire paperwork and processing.
• Assist with payroll functions such as bonus calculations and/or payroll input.
• Researches payroll questions and submits corrections as needed.
• Coordinates asset-related procedures such as mileage and work orders. Maintains DOT files as assigned. Obtains permits for assets.
• Assists in maintaining compliance in relation to DOT, training, drivers, records, risk management and HSE.
• Researches and troubleshoots issues.
• Reports any non-compliance issues to Operational Procedures Supervisor.
• Interacts with vendors, customers, and field personnel.
• Attends trainings and meetings as needed.
• May handle specific reports and data unique to a line of business operating in the district.
• Performs other duties as assigned.
PREFERRED QUALIFICATIONS:
• Three to five years of related administrative coordination experience preferred, oil field services experience highly desirable.
• Ability to multi-task and keen attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to work in a team and fast-paced environment.
• Working knowledge of Microsoft Office including Excel and Word experience preferred; must be able to learn and use these and other system applications in performing the job.
• Excellent customer service skills dealing with internal and external stakeholders.
• Bilingual (Spanish) preferred.
Education Requirements:
High school diploma, GED, or the equivalent is preferred.
Qualifications
Benefits
Responsibilities
- • Provides operations administrative support for the district
- • Applies knowledge of operational procedures in processing and coordinating transactions across multiple activities
- • Enters, validates, compiles, and reconciles data across various systems and applications in accordance with established procedures
- • Coordinates procedures related to AP/AR, revenue/costs, assets, personnel, as well as performs general administrative duties
- • Enters, extracts, and compiles data using various sources
- • Processes revenue work tickets and invoices according to strict timelines
- • Verifies customer requirements, contracts, and credit statuses
- • Monitors outstanding revenue and works to keep DSO under threshold
- • Investigates disputes and processes credit/corrections
- • Processes billing and accounts payable for the district and assists in setting up new vendors
- • Assists with cost-related procedures
- • Processes and researches purchase orders
- • Coordinates Out of Town Allowances (OTA) and reconciles as applicable
- • Coordinates inter-company charges if applicable
- • Handles routine business office tasks such as filing, answering phones and email, shipping/receiving, running office equipment (copiers, printers, scanners), and ordering office supplies and uniforms for the district
- • Assists with processing and maintenance of employee records such as completion of Key Forms, new hire paperwork and processing
- • Assist with payroll functions such as bonus calculations and/or payroll input
- • Researches payroll questions and submits corrections as needed
- • Coordinates asset-related procedures such as mileage and work orders
- • Maintains DOT files as assigned
- • Obtains permits for assets
- • Assists in maintaining compliance in relation to DOT, training, drivers, records, risk management and HSE
- • Researches and troubleshoots issues
- • Reports any non-compliance issues to Operational Procedures Supervisor
- • Interacts with vendors, customers, and field personnel
- • Attends trainings and meetings as needed
- • May handle specific reports and data unique to a line of business operating in the district
- • Performs other duties as assigned