CUSTODY RECORDS CLERK II, SHERIFF

F RECRUITMENT:
DEPARTMENTAL PROMOTIONAL OPPORTUNITY

RESTRICTED TO PERMANENT EMPLOYEES OF THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD WITH LOS ANGELES COUNTY AND MEET THE QUALIFYING REQUIREMENTS.

NO OUT-OF-CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED.

WITHHOLD INFORMATION
Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will be WITHHELD from the certification list until the required experience is fully met.

Current Sheriff's Department employees in the unclassified service who meet the following criteria also qualify to participate in this exam:
• Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. OR Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.

DEFINITION
Performs highly-specialized clerical functions within the Custody Services Division of the Sheriff's Department.

CLASSIFICATION STANDARDS
Positions allocable to this paired, journey-level class are located in the Inmate Reception Center. Incumbents are responsible for computing length of inmate sentences and reviewing and processing a variety of legal documents pertaining to inmates confined in a correctional facility. Positions in this class are required to exercise independent judgment and initiative in the selection and application of a wide variety of information to accomplish work objectives, with only occasional review of work methods and results.

Receives and checks for accuracy of court papers on inmates; contacts courts to correct errors or clarify vague or incomplete documents; records action required by orders for inmate history records.

Receives and reviews court release orders; verifies that orders are valid, issued by the appropriate court and not in conflict with orders from a higher court; determines which charge or charges are covered by court orders and checks for unsatisfied supplemental bookings or holds; records release information on history records and prepares files for review by releasing officer.

Processes paperwork on inmates being transferred to other correctional facilities; transmits information concerning changes in inmate status, sentence and related matters to the appropriate outlying jail facility.

Computes inmates' sentences in view of the type of commitment or commitments and allowances for good behavior and work time; revises sentences necessitated by amended or additional commitments, payment of fines and changes of inmate status.

Screens and routes telephone calls; furnishes information to the courts and appropriate law enforcement personnel in accordance with established departmental policies and procedures regarding release of confidential information.

Receives booking slip and inmate property, enters booking data into the appropriate computer system, confirms information with inmate, prints updated booking slip, and obtains inmate signature.

Enters and retrieves online confidential law enforcement information; sends messages over local, state and national computerized law enforcement data systems by computer terminal or teletype machine; ensures information is complete, selects appropriate information and system to use, and codes and decodes information and composes messages in accordance with rules and regulations governing each data system.

Prepares routine correspondence to various courts, counties, police agencies and correctional institutions.

Occasionally assists in the supervision of the unit and/or advise other employees on technical questions regarding inmate records.
MINIMUM REQUIREMENTS

OPTION A: One year of experience as a Custody Records Clerk I, Sheriff.*

OPTION B: One year of highly-specialized clerical experience at the level of County of Los Angeles class of Senior Typist-Clerk**

OPTION C: Three years of specialized clerical experience at the level of County of Los Angeles class of Intermediate Typist-Clerk.***

TYPEWRITING SKILL
Ability to type at the rate of 30 net words per minute.

LICENSEA valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS
Physical Class II – Light: Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

SPECIAL REQUIREMENT INFORMATION
• To qualify, applicants must have County status in this class, as evidenced by holding or having held such payroll title. NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED.
• *Experience at the level of Los Angeles County's class of Senior Typist-Clerk means performing skilled typing work and performing highly specialized clerical duties requiring a highly specialized knowledge of a particular function with responsibility for applying proper procedures and for carrying out the work with only general direction.
• **Experience at the level of Los Angeles County's class of Intermediate Typist-Clerk means performing skilled typing and performing specialized clerical work.
• ***In order to receive credit for any college degree you MUST include a legible copy of the official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization, WITH your application at the time of filing or within fifteen (15) calendar days from the date of filing your online application.

DESIRABLE QUALIFICATIONS
Credit will be given to applicants, who possess DESIRABLE qualifications and indicate so on their employment application at the time of filing.

An Associate Degree or higher (e.g. Bachelor's, Master's) from an accredited college.****

Experience working in Custody Division beyond the Minimum Requirements.

EXAMINATION CONTENT
This examination will consist of three (3) parts:

Part I
An evaluation of education and experience based on application information and desirable qualifications weighted 60%. Additional points will be given for experience working in Custody Division beyond the Minimum Requirements.

Part II
A qualifying performance typing test of 30 net words per minutes will be administered to candidates who have NOT held a typing position in the service of the County of Los Angeles.

Applicants who do not pass their performance typing test will be allowed one additional opportunity. You must keep your scheduled appointment. Applicants who fail to appear for the additional scheduled performance typing test will not be allowed to reschedule for a make-up test, and the original score will be the final typing score.

The following candidates are NOT required to take the County typing performance test:

Candidates who, in the service of the County of Los Angeles, currently hold or have held a typing position that meets the minimum typing skill requirement of the subject examination.

Candidates who have taken and passed a Los Angeles County typing performance test administered by a County Department that meets the minimum typing skills requirement of the subject examination. Applicants MUST attach a copy of the typing certificate to their application.

Candidates who possess a Certificate of Typing Proficiency issued by the Department of Human Resources (DHR) or issued by an organization with an established partnership with DHR such as the Los Angeles Unified School District that meets the minimum typing skill requirement of the subject examination. Applicants MUST attach a copy of the typing certificate to their application.

ONLY CANDIDATES WHO ACHIEVE A PASSING SCORE OF 30 WPM OR HIGHER ON THE PERFORMANCE TYPING TEST WILL PROCEED TO PART III.

THE PERFORMANCE TYPING TEST IS NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

Part III
An Appraisal of Promotability evaluating customer service, attention to detail, computer skills, time management, work knowledge and skills, and oral communication skills, weighted 40%.

CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

Invitation letters will be sent electronically to the email address provided on the application. It is important that candidates provide a valid email address. Please add jbarco@lasd.org to your email address book and to the list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Notice of Non-Acceptance and Final Result letters will be mailed via USPS. Test scores cannot be given over the phone.

ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months from the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

VACANCY INFORMATION
The eligible register resulting from this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Custody General and Specialized Division, Inmate Reception Center.

AVAILABLE SHIFT Any Shift
APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS.

APPLICATION AND FILING INFORMATION

APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

All applicants are required to submit a Standard County of Los Angeles Employment application ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.

Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.

The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS and you have completely filled out your application.

To apply for this examination, click on the "Apply" button located on the top right corner of the screen. Your application and supplemental questionnaire must be submitted electronically by 5:00 p.m., PT, on the last day of filing.

IMPORTANT NOTES
• Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
• FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT.
• Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements.
• Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may either fax the documents to (323) 415-2580 or email any outstanding required documents to sheriffexamsunit@lasd.org at the time of filing or within fifteen (15) calendar days from the date of filing your online application. Please include your Name, the Exam Number, and the exam title on the faxed documents.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (213) 229-1621
Teletype Phone: (213) 626-0251
Department Contact Name: Professional Examinations Unit
Department Contact Phone: (323) 526-5611
Department Contact Email: sheriffexamsunit@lasd.org

For more information on Employment Information, click on the link below.
http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf