Office Assistant Part-Time
Amerantbank
Miami, FL
Part-time
Posted Mar 26, 2026
Apply Now
via Indeed
Job Description
with professionalism and courtesy.
• Answer and direct incoming calls using a multi-line phone system or Teams.
• Manage appointment scheduling and visitor logs.
• Maintain the reception area’s and conference rooms' cleanliness and organization.
• Handle incoming and outgoing mail and deliveries.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Coordinate with internal departments to support client services and operations.
• Uphold confidentiality and security protocols in handling sensitive information.
• Order and manage office supplies and inventory.
• Monitor access to the facility and ensure compliance with visitor policies.
• Provide support to executive(s), teams, departments, Board Members, and guests as needed.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Manage and expedite tasks, channel phone calls, and requests appropriately.
• Assist with events, including meetings and special functions.
• Support the Senior Executive Administrative Assistant and Executive Assistant and Office Administrators with various tasks, as needed.
• Distribute correspondence, prioritize tasks, and ensure project follow-through.
• Assist with daily operations, supply management, workspace organization, and service coordination.
• Complete compliance training related to BSA, USA Patriot Act, OFAC, AML, and internal risk policies.
• Other duties as required.
Minimum Education and/or Certifications Requirements:
• High school diploma or GED required.
Minimum Work Experience Requirements:
• 1–2 years of experience in a receptionist or administrative role, preferably in a financial or professional services environment.
Technical and/or Other Essential Knowledge:
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
This position is fully on-site in Coral Gables, not hybrid or remote eligible.
• Answer and direct incoming calls using a multi-line phone system or Teams.
• Manage appointment scheduling and visitor logs.
• Maintain the reception area’s and conference rooms' cleanliness and organization.
• Handle incoming and outgoing mail and deliveries.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Coordinate with internal departments to support client services and operations.
• Uphold confidentiality and security protocols in handling sensitive information.
• Order and manage office supplies and inventory.
• Monitor access to the facility and ensure compliance with visitor policies.
• Provide support to executive(s), teams, departments, Board Members, and guests as needed.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Manage and expedite tasks, channel phone calls, and requests appropriately.
• Assist with events, including meetings and special functions.
• Support the Senior Executive Administrative Assistant and Executive Assistant and Office Administrators with various tasks, as needed.
• Distribute correspondence, prioritize tasks, and ensure project follow-through.
• Assist with daily operations, supply management, workspace organization, and service coordination.
• Complete compliance training related to BSA, USA Patriot Act, OFAC, AML, and internal risk policies.
• Other duties as required.
Minimum Education and/or Certifications Requirements:
• High school diploma or GED required.
Minimum Work Experience Requirements:
• 1–2 years of experience in a receptionist or administrative role, preferably in a financial or professional services environment.
Technical and/or Other Essential Knowledge:
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
This position is fully on-site in Coral Gables, not hybrid or remote eligible.
Qualifications
- • High school diploma or GED required
- • 1–2 years of experience in a receptionist or administrative role, preferably in a financial or professional services environment
- • Technical and/or Other Essential Knowledge:
- • Excellent verbal and written communication skills
- • Strong organizational and multitasking abilities
- • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
Benefits
Responsibilities
- • This position serves as the first point of contact for clients, visitors, and team members, representing Amerant Bank with professionalism and courtesy
- • This role is crucial in creating a welcoming and secure environment while supporting daily administrative operations that contribute to the office's overall efficiency
- • Greet clients, visitors, and employees with professionalism and courtesy
- • Answer and direct incoming calls using a multi-line phone system or Teams
- • Manage appointment scheduling and visitor logs
- • Maintain the reception area’s and conference rooms' cleanliness and organization
- • Handle incoming and outgoing mail and deliveries
- • Assist with administrative tasks such as data entry, filing, and document preparation
- • Coordinate with internal departments to support client services and operations
- • Uphold confidentiality and security protocols in handling sensitive information
- • Order and manage office supplies and inventory
- • Monitor access to the facility and ensure compliance with visitor policies
- • Provide support to executive(s), teams, departments, Board Members, and guests as needed
- • Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages
- • Manage and expedite tasks, channel phone calls, and requests appropriately
- • Assist with events, including meetings and special functions
- • Support the Senior Executive Administrative Assistant and Executive Assistant and Office Administrators with various tasks, as needed
- • Distribute correspondence, prioritize tasks, and ensure project follow-through
- • Assist with daily operations, supply management, workspace organization, and service coordination
- • Complete compliance training related to BSA, USA Patriot Act, OFAC, AML, and internal risk policies
- • Other duties as required