Faculty Support Specialist
Southeastern Baptist Theological Seminary
Wake Forest, NC
Full-time
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Job Description
ovost's office with daily direction from faculty members as assigned to each specialist.
• ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (What duties are required for the position to exist?)
• Provide reception both in person and via telephone
• Provide clerical assistance including but not limited to typing, copying and course page development and management for assigned faculty members
• Have a working knowledge of Seminary policies and procedures as related to the faculty and to the academic division
• Attention to detail and organizational skills along with record-keeping abilities
• Punctuality, the ability to manage time and multiple tasks, and the ability to keep office matters and student information confidential
• Ensure program assessment artifact(s) are named properly in faculty’s CampusNet Course page (where applicable)
• Assist assigned faculty with the coordination of assessment juries including harvesting artifacts from CampusNet and scheduling meetings with the Assessment Jury
• Maintain class attendance as requested by assigned faculty, including attendance for military discount eligibility and financial aid requirements
• Track accommodations for students with disabilities and assist assigned faculty by making necessary adjustments on CampusNet
• Track Faculty Development Funds (FDF) for assigned faculty in coordination with the Provost Office
• Assist faculty with travel in Concur
• Update course syllabi, quizzes, exams, and upload them to CampusNet as requested by assigned faculty. Specialists are not responsible for creating the content of quizzes or exams.
• Submit Textbook requests by required deadlines
• Receive CampusNet and Self-Service training and any other training as required by the Provost Office
• OTHER DUTIES & RESPONSIBILITIES (Responsibilities/important duties performed occasionally or in addition to the essential duties of the position.)
• Serve as a liaison for assigned faculty to other faculty, administrative personnel, staff, students, and the public
• Manage telephone and other messages conveyed to the faculty
• Handle correspondence and calendars as requested by assigned faculty
• Maintain gradebook as requested by assigned faculty member (Applicable when faculty member does not have a grader)
• Maintain files and records as requested by the assigned faculty
• Maintain an ample supply of stationery and other office supplies for assigned faculty
• Schedule, coordinate, and assist with appointments related to their faculty position and other designated roles by SEBTS for assigned faculty
• Manage incoming and outgoing mail in the office suite
• Confine workload to SEBTS-related work for assigned faculty
• Maintain and update the continuity folder for the position
• Share the responsibility for stocking, providing coffee, etc., and keeping the kitchen clean
• Assist with other duties as requested by the Provost or Faculty Support Specialist Supervisor
• KNOWLEDGE AND SKILLS (Indicate which are required, preferred, or desirable. Include licenses and certificates.)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc) and the ability to learn other computer programs as needed (REQUIRED)
• Interpersonal skills with Faculty, administrative staff, students, and the public (REQUIRED))
• At least two years of secretarial training or experience with good references is preferred
• Familiarity with theological terminology is desirable
• Ability to respond helpfully to a wide diversity of needs as presented by students, faculty, administration, staff, and the public (REQUIRED)
• Ability to learn, understand, and carry out institutional policy and practice (REQUIRED)
• Ability to follow directions, organize tasks, manage time well, and relate to other seminary personnel and students in a spirit of cooperation and with a servant attitude (REQUIRED)
• Ability to maintain discretion and confidentiality in sensitive matters of Seminary business (REQUIRED)
• FISCAL RESPONSIBILITY (Budgeting responsibilities, approval privileges on purchase orders and check requests, reporting and auditing functions.)
• None
• EXTENT OF PUBLIC CONTACT (Within and outside the University)
• Communication with Faculty, administrative staff, students, and the public
• PHYSICAL DEMANDS (Walking, lifting, equipment, operation, etc.)
• Regular fitness as required for office duties
• WORKING CONDITIONS AND ENVIRONMENT (i.e., necessary travel, unusual work hours, unusual environmental conditions, etc.)
• None
• ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (What duties are required for the position to exist?)
• Provide reception both in person and via telephone
• Provide clerical assistance including but not limited to typing, copying and course page development and management for assigned faculty members
• Have a working knowledge of Seminary policies and procedures as related to the faculty and to the academic division
• Attention to detail and organizational skills along with record-keeping abilities
• Punctuality, the ability to manage time and multiple tasks, and the ability to keep office matters and student information confidential
• Ensure program assessment artifact(s) are named properly in faculty’s CampusNet Course page (where applicable)
• Assist assigned faculty with the coordination of assessment juries including harvesting artifacts from CampusNet and scheduling meetings with the Assessment Jury
• Maintain class attendance as requested by assigned faculty, including attendance for military discount eligibility and financial aid requirements
• Track accommodations for students with disabilities and assist assigned faculty by making necessary adjustments on CampusNet
• Track Faculty Development Funds (FDF) for assigned faculty in coordination with the Provost Office
• Assist faculty with travel in Concur
• Update course syllabi, quizzes, exams, and upload them to CampusNet as requested by assigned faculty. Specialists are not responsible for creating the content of quizzes or exams.
• Submit Textbook requests by required deadlines
• Receive CampusNet and Self-Service training and any other training as required by the Provost Office
• OTHER DUTIES & RESPONSIBILITIES (Responsibilities/important duties performed occasionally or in addition to the essential duties of the position.)
• Serve as a liaison for assigned faculty to other faculty, administrative personnel, staff, students, and the public
• Manage telephone and other messages conveyed to the faculty
• Handle correspondence and calendars as requested by assigned faculty
• Maintain gradebook as requested by assigned faculty member (Applicable when faculty member does not have a grader)
• Maintain files and records as requested by the assigned faculty
• Maintain an ample supply of stationery and other office supplies for assigned faculty
• Schedule, coordinate, and assist with appointments related to their faculty position and other designated roles by SEBTS for assigned faculty
• Manage incoming and outgoing mail in the office suite
• Confine workload to SEBTS-related work for assigned faculty
• Maintain and update the continuity folder for the position
• Share the responsibility for stocking, providing coffee, etc., and keeping the kitchen clean
• Assist with other duties as requested by the Provost or Faculty Support Specialist Supervisor
• KNOWLEDGE AND SKILLS (Indicate which are required, preferred, or desirable. Include licenses and certificates.)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc) and the ability to learn other computer programs as needed (REQUIRED)
• Interpersonal skills with Faculty, administrative staff, students, and the public (REQUIRED))
• At least two years of secretarial training or experience with good references is preferred
• Familiarity with theological terminology is desirable
• Ability to respond helpfully to a wide diversity of needs as presented by students, faculty, administration, staff, and the public (REQUIRED)
• Ability to learn, understand, and carry out institutional policy and practice (REQUIRED)
• Ability to follow directions, organize tasks, manage time well, and relate to other seminary personnel and students in a spirit of cooperation and with a servant attitude (REQUIRED)
• Ability to maintain discretion and confidentiality in sensitive matters of Seminary business (REQUIRED)
• FISCAL RESPONSIBILITY (Budgeting responsibilities, approval privileges on purchase orders and check requests, reporting and auditing functions.)
• None
• EXTENT OF PUBLIC CONTACT (Within and outside the University)
• Communication with Faculty, administrative staff, students, and the public
• PHYSICAL DEMANDS (Walking, lifting, equipment, operation, etc.)
• Regular fitness as required for office duties
• WORKING CONDITIONS AND ENVIRONMENT (i.e., necessary travel, unusual work hours, unusual environmental conditions, etc.)
• None
Qualifications
- • Include licenses and certificates.)
- • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc) and the ability to learn other computer programs as needed (REQUIRED)
- • Interpersonal skills with Faculty, administrative staff, students, and the public (REQUIRED))
- • Ability to respond helpfully to a wide diversity of needs as presented by students, faculty, administration, staff, and the public (REQUIRED)
- • Ability to learn, understand, and carry out institutional policy and practice (REQUIRED)
- • Ability to follow directions, organize tasks, manage time well, and relate to other seminary personnel and students in a spirit of cooperation and with a servant attitude (REQUIRED)
- • EXTENT OF PUBLIC CONTACT (Within and outside the University)
- • Communication with Faculty, administrative staff, students, and the public
- • Regular fitness as required for office duties
- • WORKING CONDITIONS AND ENVIRONMENT (i.e., necessary travel, unusual work hours, unusual environmental conditions, etc.)
Benefits
Responsibilities
- • SUPERVISOR: Faculty Support Specialist Supervisor, Provost Office
- • To provide office management and support for the faculty
- • Administrative support will be provided through supervision by the Faculty Support Specialist Supervisor in the Provost's office with daily direction from faculty members as assigned to each specialist
- • ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (What duties are required for the position to exist?)
- • Provide reception both in person and via telephone
- • Provide clerical assistance including but not limited to typing, copying and course page development and management for assigned faculty members
- • Have a working knowledge of Seminary policies and procedures as related to the faculty and to the academic division
- • Attention to detail and organizational skills along with record-keeping abilities
- • Punctuality, the ability to manage time and multiple tasks, and the ability to keep office matters and student information confidential
- • Ensure program assessment artifact(s) are named properly in faculty’s CampusNet Course page (where applicable)
- • Assist assigned faculty with the coordination of assessment juries including harvesting artifacts from CampusNet and scheduling meetings with the Assessment Jury
- • Maintain class attendance as requested by assigned faculty, including attendance for military discount eligibility and financial aid requirements
- • Track accommodations for students with disabilities and assist assigned faculty by making necessary adjustments on CampusNet
- • Track Faculty Development Funds (FDF) for assigned faculty in coordination with the Provost Office
- • Assist faculty with travel in Concur
- • Update course syllabi, quizzes, exams, and upload them to CampusNet as requested by assigned faculty
- • Specialists are not responsible for creating the content of quizzes or exams
- • Submit Textbook requests by required deadlines
- • Receive CampusNet and Self-Service training and any other training as required by the Provost Office
- • OTHER DUTIES & RESPONSIBILITIES (Responsibilities/important duties performed occasionally or in addition to the essential duties of the position.)
- • Serve as a liaison for assigned faculty to other faculty, administrative personnel, staff, students, and the public
- • Manage telephone and other messages conveyed to the faculty
- • Handle correspondence and calendars as requested by assigned faculty
- • Maintain gradebook as requested by assigned faculty member (Applicable when faculty member does not have a grader)
- • Maintain files and records as requested by the assigned faculty
- • Maintain an ample supply of stationery and other office supplies for assigned faculty
- • Schedule, coordinate, and assist with appointments related to their faculty position and other designated roles by SEBTS for assigned faculty
- • Manage incoming and outgoing mail in the office suite
- • Confine workload to SEBTS-related work for assigned faculty
- • Maintain and update the continuity folder for the position
- • Share the responsibility for stocking, providing coffee, etc., and keeping the kitchen clean
- • Assist with other duties as requested by the Provost or Faculty Support Specialist Supervisor
- • KNOWLEDGE AND SKILLS (Indicate which are required, preferred, or desirable
- • Ability to maintain discretion and confidentiality in sensitive matters of Seminary business (REQUIRED)
- • FISCAL RESPONSIBILITY (Budgeting responsibilities, approval privileges on purchase orders and check requests, reporting and auditing functions.)
- • PHYSICAL DEMANDS (Walking, lifting, equipment, operation, etc.)