Administrative Assistant / Receptionist - Private Equity Firm
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Successful and growing Private Equity Firm with GORGEOUS offices in Downtown Manhattan is seeking a new Full-Time/Permanent Administrative Assistant to join its team. This is an AMAZING opportunity to join a firm with an excellent reputation and support an executive who is fantastic - a true mentor/trainer/etc.! This person will be providing direct support to the Vice President, Operations & Administration and also act as the Receptionist, which involves facilities management and front door coverage. Candidates must have a minimum of 2-5+ years (this is flexible!) of applicable experience and a Bachelor's degree is strongly preferred/required. He/She should also possess excellent time management, organizational, and interpersonal/communication skills, a positive attitude and proactive mentality, a high degree of professionalism, and the ability to work independently and as part of a team.
Salary depends on experience (70-90k base), plus bonus eligibility, comprehensive medical benefits, and great perks/extras!
Hours are 8:30am-5:30pm. 5 days/week in office.
Responsibilities:
- Provide direct office administrative support to the Vice President, Operations & Administration
- Screen and answer phone calls; provide front door coverage
- Welcome guests and receive delivery personnel
- Schedule and organize meetings and appointments; manage and maintain busy and ever changing calendar
- Maintain conference room calendars and track to prevent double booking
- Responsible for general maintenance of conference rooms to ensure they are in operable conditions throughout the day
- Handle pre-meeting set up, including arranging catering and securing AV/IT equipment needs
- Troubleshoot AV and technology issues and escalate unresolved issues to tech support vendors
- Monitor and manage vendors to address office maintenance and cleaning needs
- Directly manage stocking of the pantry, supply room, and gym (on premises)
- Liaise with office vendors (HVAC, floral plants, building management, copiers, cleaning and linen services, etc.)
- Receive and distribute mail and packages, and coordinate outbound package pick up
- Prepare and process expense reports
- Assist with ad hoc projects as needed (i.e. events)
Requirements/Qualifications:
- Minimum 2-5+ years (flexible) of applicable office administrative experience
- Bachelor's degree strongly preferred/required
- A high degree of professionalism, initiative, and independence
- Excellent time management, organizational, and interpersonal skills
- Comfortable working independently/autonomously
- Hands-on problem solver
- Flexible team player with can-do attitude
- Excellent written and oral communication skills
- Strong MS Office Suite skills
If you meet the required qualifications and are interested in this role, please apply today.
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About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on Facebook, Twitter, and LinkedIn.
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