Accounting Specialist- Accounts Payable

Accounting Specialist- Accounts Payable

STATUS: Part-Time, 20 hours per week

DIVISION: Business Services

REPORTS TO: Assistant Director of Business Services

SUPERVISES: N/A

FLSA STATUS: Non-Exempt

POSITION DESCRIPTION

The Accounting Specialist – Accounts Payable is responsible for various accounting and administrative duties in Business Services under the general supervision of the Assistant Director. This position will act primarily as the accounts payable for all vendor, staff, faculty, and student payments and will provide additional support for the Business Services staff. The Accounts Payable Specialist must have excellent interpersonal and communication skills.

POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS

• Maintain and monitor policies and procedures related to accounts payable administration and the disbursements of funds for the procurement of goods and services.


• Review and reconcile vendor statements and invoices. Resolve vendor payment problems, e.g. credit holds, duplicate payments, and outstanding invoices.


• Contact vendor representatives and college personnel to clarify and resolve monetary discrepancies and general payment problems.


• Review and verify outstanding invoices to determine status of vendor payments


• Keep track of credits owed to the College and ensure all credits are properly applied to vendor payments


• Knowledge of the College’s chart of accounts to ensure the correct general ledger number is being used


• Maintain copies of vouchers, invoices or correspondence necessary for electronic files


• Monitor open voucher and purchase order reports to ensure compliance


• Process payments to all utility companies providing services to the College on a monthly basis and ensure the bills are stored in the electronic files


• Process, manage, and verify all new vendor information to comply with the rules and regulations of the Internal Revenue Service for production and distribution of 1099s


• Prepare and review file for issuance of 1099s


• Reconcile necessary reports monthly


• Perform related work as assigned

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree in accounting, business administration or related area preferred; or equivalent combination of education and work experience;


• Computer literacy; knowledge of Microsoft Excel and Word; familiarity with computerized accounting systems preferred;


• Excellent communication, interpersonal and problem solving skills;


• Excellent organizational skills and the ability to handle multiple priorities;


• Ability to work effectively with a diverse faculty, staff and student population

WORK ENVIRONMENT

This job operates in a professional office and college campus environment. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outside weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually. Frequent interaction with others, including staff, faculty, students and third parties is required. The employee may occasionally be required to move files or other objects weighing up to 25 pounds, including from low and high places. The ability to move around within the office and between buildings on campus, attend off-site meetings and events, and travel between Ford Campus site to Taubman Center site are required. CCS will make reasonable accommodations that will allow individuals with disabilities to perform the essential functions.

ABOUT CCS

College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in 13 majors: Advertising Design, Art Education, Art Practice, Communication Design, Craft and Material Studies, Entertainment Arts, Fashion Accessories Design, Illustration, Interior Design, Photography, Product Design, and Transportation Design. It also offers a Master’s degrees in four majors: Color and Materials Design, Interaction Design, Systems Design Thinking, and Transportation Design.

Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Interested candidates should submit a resume and a letter of interest to: [email protected]

CCS website: http://www.collegeforcreativestudies.edu

The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities and worldviews and we value the diversity this brings to our organization. CCS is an Equal Opportunity Employer committed to a diverse and inclusive workforce. We consider applicants for all positions without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, marital or veteran status, disability or any other legally protected status. The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination. Diversity, Equity and Inclusion are part of our Core Institutional Values and we encourage applications from all individuals.