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Purchasing Technician

City of Boca Raton FL 33432, FL
purchasing technician purchasing procurement research supervision items written objects technician calls buying mail
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April 14, 2025
City of Boca Raton
FL 33432, FL
FULL_TIME
$25.26-31.58/HOUR
The City of Boca Raton is seeking a Purchasing Technician to perform as division wide support for a variety of administrative and purchasing needs. Under regular supervision of the Purchasing Manager, the Purchasing Technician will be a primary point of contact for incoming calls, visitors, and/or internal or external inquiries and will also be responsible for small dollar procurements and assisting the Buying staff with procurement related functions.
  • Primary point of contact to greet visitors, answer, and screen telephone calls, as well as to receive and distribute mail received to the division
  • Serve as a liaison with City Staff and vendors in determining commodity needs, service needs, and schedules
  • Serve as backup to mail room operation, purchasing card program, property disposition and surplus auctions
  • Coordinate appointments and travel arrangements for direct supervisor
  • Coordinate and prepare procurement items for Council award
  • Assist in the maintenance of assigned term contracts
  • Update and maintain electronic bidding system and online supplier registrations support
  • Record and manage the execution of procurement documents
  • Update and/or maintain Purchasing webpage and electronic board
  • Maintain Purchasing Division records retention program
  • Provide research, tracking and correspondence related to public record requests
  • Conduct market surveys, analysis, and other research to report
  • Research contracts and intergovernmental contracts for possible use
  • Develop Requests for Quotes for supervisor’s review, administer with supervision
  • Develops and performs complex bid tabulations and other related documents   

Serve as Buying Staff support regarding:

  • The development and research of vendor lists, specifications, insurance certificates and related information for procurements
  • Bids, bid openings, bid bonds, various procurement meetings and solicitation awards
  • Obtaining information from vendors related to various solicitation methods and availability of requisitioned items

FINANCIAL RESPONSIBILITIES:


  • Prepare and/or process purchase orders; orders office supplies as needed for division
  • Process small dollar purchase requisitions
  • Reconcile the division’s PCard statements
  • Audit and check for compliance with State and City purchasing regulations

Knowledge of:

  • Business methods, markets and purchasing practices
  • State and City purchasing regulations as well as laws relating to public purchasing
  • Standard office procedures, practices and equipment
  • Microsoft Office Suite (Microsoft Word, PowerPoint, Excel, and Outlook) Intermediate level of expertise.
  • Ability to follow oral and written instructions 
  • Ability to work under pressure of deadlines and with minimal direction/supervision

 

Skilled in:

  • Navigating, updating, and maintaining a variety of digital resources including but not limited to Purchasing webpage and electronic board and/or electronic bidding system
  • Excellent communication, presentation, and problem-solving skills
  • Excellent command of grammar and ability to write, edit and proofread for accuracy.

 

Ability to:

  • Establish and maintain effective working relationships with City officials, colleagues, associates, and the public
  • Demonstrate an analytical ability, mathematical aptitude, attention to detail, and high degree of organization.
  • Follow complex oral and written directions
  • Express ideas clearly and concisely both orally and in written form
  • Manage tasks and deadlines in an organized and professional manner.
  • Associate degree from an accredited college or university with major coursework in business administration; Or an equivalent combination of education, training, and experience. 
  • Two (2) years of direct professional experience in the procurement of materials and services is preferred.
  • Possession of a valid State of Florida Class ‘E’ driver’s license.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:


Final offer and employment are contingent upon successful completion of the following post offer, pre-employment screening items which may include: 

  • Criminal Background Check
  • Employment Verification
  • Professional References Check
  • Motor Vehicles Report (MVR) Check
  • Drug and Alcohol Screens
Physical and Environmental Demands and Conditions:

The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Constantly remaining in a stationary position, often standing, or sitting for prolonged periods.
  • Occasionally moving about within the immediate work area to accomplish tasks.
  • Occasionally moving from one worksite to another.
  • Occasionally adjusting or moving objects up to twenty-five (15) pounds in all directions.
  • Constantly communicating with others to exchange information.
  • Constantly operates a computer and other equipment using motions requiring manual dexterity or fine motor skills
  • Constantly able to identify and distinguish colors
  • Constantly assessing the accuracy, neatness and thoroughness of the work assigned.
  • Constantly able to observe details accurately and identify variances.
  • Lift or carry objects up to twenty-five (15) pounds or less.
  • Push/pull objects up to twenty-five (15) pounds or less.
  • Constantly working in a normal office environment with few physical discomforts.
  • Occasionally work with equipment or performing procedures where carelessness would probably result in minor cuts, bruises, or muscle pulls.  
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