Office Coordinator

Office Coordinator

Grandview Heights, OH

Full-Time (Flexible Schedule Considered for Exceptional Candidates)

Are you a detail-oriented, tech-savvy professional with a passion for organization and client service? Robert E. Mackey CPA LLC, a growing accounting firm in Grandview Heights, OH, is seeking an Office Coordinator to oversee daily office operations and provide an exceptional experience for our clients.

As the first point of contact, you will create a welcoming atmosphere for clients, manage appointments, oversee office communications, and ensure seamless administrative operations. This role is full-time, but flexibility may be available for the right candidate.

Key Responsibilities

Client Interaction & Office Management

· Greet clients warmly and ensure they feel valued and comfortable.

· Answer phone calls professionally and assist clients with inquiries.

· Manage client check-ins, signatures, document drop-offs, and payments.

· Maintain a professional and organized office environment.

Administrative & Operational Support

· Schedule and manage appointments efficiently.

· Keep internal systems updated with accurate client information.

· Scan, organize, and assemble tax documents.

· Handle incoming and outgoing mail.

· Provide general support to the team and owner as needed.

Bookkeeping & Technology Support

· Assist with client bookkeeping as required.

· Utilize QuickBooks and other accounting-related software.

· Adapt to new technologies and software applications as needed.

Who You Are

A successful candidate will demonstrate the following skills and attributes:

· Client-Centered Mindset – You excel at providing outstanding customer service.

· Tech-Savvy – You are proficient with technology and eager to learn new software.

· Bookkeeping Knowledge – You have experience with bookkeeping and are familiar with QuickBooks.

· Detail-Oriented & Organized – You thrive in a structured environment and ensure accuracy in all tasks.

· Self-Motivated & Reliable – You can prioritize tasks and work independently with minimal supervision.

· Problem-Solver – You think ahead, adapt to changes, and take initiative to improve office operations.

Why Join Us?

· A Collaborative Team: Work in a supportive, professional environment where your contributions are valued.

· Flexibility: A flexible schedule may be available for the right candidate.

· Opportunities for Growth: Expand your skills in bookkeeping, accounting, and office management.

How to Apply

Interested candidates should submit a resume and cover letter detailing how they meet the job requirements to [email protected].

Application Deadline: Open until filled. Early applications are encouraged.

While we appreciate all applicants, only those selected for an interview will be contacted.

We look forward to welcoming the newest member of our team!