HYBRID Executive Assistant: Administrative and Back-Office Services
SwellForce
Boston, Massachusetts
executive assistant
assistant
administrative
office services
administrative
growth
growth companies
management
materials
entrepreneurs
team
senior
scheduling
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December 2, 2022
SwellForce
Boston, Massachusetts
Job Description
Your responsibilities:
- Provide business and personal administrative support to C-level and senior clients, mostly in start-up and growth companies
- Execute daily tasks including complex calendar management and scheduling, inbox management, payments and purchasing, travel arrangements
- Communicate and coordinate with clients, vendors/suppliers, and other institutions
- Prepare and edit correspondences, documents (including legal documents, contracts, agreements), presentation materials, various reports
- Formulate expense reports and billing materials
- Conduct research for client on services, products, and systems
- For this specific opportunity: work one day per week from client's Boston office (work remotely the rest of the week)
About you:
- You MUST have 5+ years of administrative support/management experience, working for growth companies, entrepreneurs, and executives
- You possess impeccable written and oral communication skills
- You are Tech savvy, have experience working in cloud-based environment, high proficiency with Microsoft Office Suite and other tools and software
- You bring excellent organizational skills with an ability to think proactively and prioritize work
- You are a quick learner, detail- and results-oriented, resilient with a can-do attitude
- Required availability is 9am to 5pm OR 10am to 6pm EST
- Recruiting Coordinator experience is a plus
- You are eligible to work in the US
Is that you? Join our virtual and extremely connected team! We look forward to hearing from you!
Company Description
SwellForce offers remote administrative and back-office services to growth companies, entrepreneurs, and executives. We are looking for an experienced Executive Assistant to join our growing family. You will be joining an organic and supportive team, spread across the US
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