Administrative Assistant II

About the position

The Administrative Assistant II position at the University of Wisconsin-Platteville is designed to provide essential support to the Student Access and Academic Success department, specifically focusing on Multicultural Student Affairs, International Programs, and the McNair Scholars Program. This full-time role involves managing communications, providing customer service, and assisting with various administrative tasks to enhance the operational efficiency of the department.

Responsibilities
• Send, receive, copy, and distribute communications according to established policies and procedures.
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• Collect, analyze, and prepare various communication materials utilizing technology mediums.
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• Schedule appointments for staff and maintain staff office hours.
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• Maintain department spaces including computer labs, lounges, and the Multifaith Space.
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• Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.
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• Order supplies as necessary for the various departments.
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• Assist with departmental deposits and transfers, monitor accounts, and maintain departmental blanket order accounts.
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• Support staff with campus-wide events by creating brochures, notices, and other materials.
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• Handle event logistics such as reservations, speaker arrangements, refreshments, and accommodations.
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• Work with student employees by assisting with completion of required documents and providing guidance on timekeeping processes.
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• Maintain established methods and organizational systems for electronic/physical records related to work operations.
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• Create and maintain good working relationships with other UW-Platteville departments.

Requirements
• High School Diploma/GED
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• Minimum of one year experience working as an office assistant.
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• Strong written and verbal communication skills, along with excellent customer service abilities.
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• Proficiency in Microsoft Office Suite and general technology skills.
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• Demonstrated experience and commitment to working with diverse populations.
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• Willingness and ability to quickly learn new policies and procedures.
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• Strong attention to detail.
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• Ability to handle multiple tasks, work independently, and collaborate effectively in a team environment.
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• Eagerness to learn and take on new challenges.

Nice-to-haves

Benefits
• Full-time benefit and leave eligible position with a wage of $18.00 per hour.