Sr. Specialist, Event Experience
SHRM
Alexandria, Virginia
event
event
management
senior
events
manages
team
vendors
leadership
logistics
event management
venue
training
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December 11, 2022
SHRM
Alexandria, Virginia
At SHRM, we are committed to making work, workers and workplaces better through insights-driven policy solutions, learning and development, thought leadership and research. We are shaping the ways employers and employees thrive together. SHRM is empowering our more than 300,000+ members, including HR professionals, business executives, and people managers, to lead as strategic business partners and effective stewards of workplace culture, business productivity, and employee engagement.
- Leads venue management and space allocation planning for convention center and hotel-based conferences.
- Supports management of conference housing contracts and block planning. Analyzes weekly/monthly/program reports including housing block pick up and concession tracking.
- Leads food and beverage planning for attendee and vendor meals as well as supports planning of special events.
- Leads creation of Banquet Event Orders, Audio Visual Event Orders, Wi-Fi, electrical, and program specs.
- Supports planning and training of temporary staff, contractors, and conference volunteers. Manages other vendors as assigned.
- Manages special audiences including VIP experiences, seating, and more.
- Supports transportation and health and safety efforts.
- Leads creation of project timelines and manages deadlines.
- Coordinates site visits and leads cross-functional team planning meetings.
- Collaborates on fiscal year planning.
- Tracks expenses for assigned event projects. Reconciles invoices.
- Analyzes and makes recommendations of vendor and venue proposals to RFP bids. Supports bid process as needed.
- Reviews contracted services and suggests contract changes and addendums as necessarily.
- Liaises with SHRM Accounting and Legal teams as needed on contracted scopes of work, master services agreements, addendums, and more.
- Builds relationships with internal and external partners, vendors, and venues through fierce collaboration skills.
- Represents SHRM and SHRM s guiding principles in all interactions. Manages other duties as assigned.
- Bachelor s degree in Business, Marketing, Communications, Hospitality, Public Relations, or equivalent relevant work experience/training.
- At least 5-8 years of progressively complex experience in a similar work environment and role, preferably with medium to large brand(s) or organizations, specifically in event and meeting planning.
- Expertise with corporate and/or city-wide conferences and expositions.
- Clear demonstration of successful project management for both live and virtual events/ conferences, budget development and management, relationship management with vendors and partners, conference housing management, as well as vendor and VIP management.
- Avid consumer of event industry trends.
- Strong budget and project management, customer service, collaboration, and time management skills.
- Leadership ability working in a cross-functional team.
- Consistent attention to detail, organization, prioritization, and analytic skills with an ability to multi-task and manage complex projects.
- Ability to forge strong relationships with internal and external stakeholders at all levels.
- Experience working with volunteer supported events.
- Self-starter attitude with the ability to work collaboratively across the entire SHRM organization, with an inclination to achieve the best possible result for members and customers.
- Excellent communication skills.
- Good judgment skills and adherence to deadlines.
- Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, event management and registration platforms, conference applications, NetSuite, Adobe, and financial software.
- Must be able to perform essential duties satisfactorily with reasonable accommodations.
- Able to travel 20-30% of the time
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