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Temporary Office Assistant

High Times Venice, CA
assistant payroll data tracking written team data entry cannabis
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**This role is not remote and is on-site daily**

High Times is hiring a full-time Temporary Office Assistant for 6-8 weeks, hours are 9:00a - 2:00p or 9:30a - 2:30p Monday - Friday. There may be some weekend work if necessary

If you want to join a dynamic, fast-growing team, you are encouraged to apply! The tasks in this role will include supporting the HR and Accounting department in a variety of duties, including data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. You should have the ability to communicate effectively with both our internal team and outside customers.

About HIGH TIMES:

The world's most recognizable cannabis brand, High Times is a fast-paced, high-growth retailer, licenser, and publishing house. With an iconic magazine, thriving online community and rapid expansion into the retail, licensing and distribution space, High Times has the buzzy energy of a startup with the backing of a brand that's been bringing cannabis culture to the mainstream for 47 years.

Responsibilities - HR

  • New Hire Onboarding administration
  • Verifications of Employment
  • Manage/triage HR Inbox and Employee Phone Line of various employee inquiries
  • Collection and tracking of new hire/annual health screenings, background screenings and/or fingerprinting results
  • Collection and tracking of all I-9 administration/filing
  • Collection and tracking of certifications, licensing and renewals
  • Würk and ADP Management – including, but not limited to Job & Salary changes, Manager Setup, manual adding of rehires and certain states, start date changes, job history information, employee termination
  • HRIS administration - strong employee files and new hire data integrity (setting up – time management, paid time off plans, general record changes – employee name, DOB, SSN, address, taxes, etc.)
  • HRIS reporting and auditing for EDR compliance
  • Setting up stipends and managing termination/job change spreadsheet to payroll
  • Assisting in yearly resets and PTO payouts (if applicable)
  • Ability to assist in recruiting and other resources in support of people program objectives

Responsibilities - Payroll

  • Daily data entry of employee Information into HR and Payroll systems
  • Build and run custom reports
  • Perform basic clerical duties such as filing, scanning, faxing, photocopying, etc.
  • Deliver instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, etc.
  • Distribute and administer reports as instructed
  • Assist in processing bi-weekly payroll and ensure the overall accuracy of employee data entry
  • Prepare data for payroll to include Time off: Vacation, Personal and Leave of Absence
  • Maintains employee confidence and protects payroll operations by keeping information confidential
  • Maintains payroll operations by following policies and procedures, reporting needed changes
  • Point of contact for payroll related inquiries and support issues
  • Ensure compliance with established payroll policies and procedures as well as federal and state regulations
  • Manage and process new hires, promotions, terminations, garnishments, wage assignments, benefit deductions, LOAs, etc.
  • Organizes and maintains confidential Human Resources files, including individual employee files, personnel, and benefit files

Qualifications/Skills

  • Strong customer service skills
  • A strong understanding of the cannabis industry and products is preferred
  • Effective verbal and written communication skills
  • Problem solving capability
  • Team oriented
  • Attention to detail
  • High degree of discretion in dealing with confidential matters and information
  • Highly detail-oriented and analytical
  • Strong analytical skills with an ability to detect inconsistencies in data.
  • Excellent verbal and written communication skills
  • Ability to multitask efficiently and meet deadlines accordingly
  • Ability to work effectively both with and without supervision
  • Experience using Ms. Word, Ms. Excel, PowerPoint and ERP solutions
  • Experience with ADP payroll system

Education, Experience, and Licensing Requirements

  • Bachelor's Degree required with minimum 1-2 years of HR Operations experience
  • Demonstrated knowledge of HRIS, Applicant Tracking, Electronic Onboarding
  • Possess flexibility during many periods of rapid growth
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Ability to multitask and assist with projects simultaneously

Language Skills

  • Effectively communicate with all levels of staff and customers

Mathematical Skills

  • Ability to calculate figures and amounts such as discounts, interest, percentages.

Reasoning Skills

  • Ability to solve practical problems and deal with a variety of customer issues and concerns.
  • Ability to communicate to all levels of staff, including instructions provided in written, oral and schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. While performing the job duties of this job, the employee is regularly required to stand, walk, sit, use hands to figure, handle, or feel, reach with hands and arms, talk and hear. The employee is frequently required to balance and stoop, kneel or crouch. The employee must regularly lift up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is occasionally exposed to strong odors, bright lights, loud sounds, small and secured work areas, and possible crowds. The noise level in the work environment is usually moderate, but may spike due to crowd levels and office equipment. The employee will routinely operate typical business office equipment, including computer hardware.

Accommodations

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

This description should not be construed to be an exhaustive list of responsibilities, skills, efforts, or working conditions associated with this job. While the description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties as necessary.

All applicants applying for job openings must be authorized to work in the United States. An Equal Opportunity Employer M/F/Disability/Veterans

Job Types: Part-time, Temporary

Pay: $15.00 - $16.00 per hour

Schedule:

  • Day shift
  • Monday to Friday
  • Weekend availability

Education:

  • High school or equivalent (Preferred)

Experience:

  • Microsoft Excel: 1 year (Preferred)

Work Location:

  • One location

Work Remotely:

  • No

Work Location: One location


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