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HIM (Health Information Management) Specialist

Ensemble Health Partners Boardman, Ohio
health health information management information management management health scanning procedures birth management healthcare people legal document imaging
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January 3, 2023
Ensemble Health Partners
Boardman, Ohio
Thank you for considering a career at Ensemble Health Partners!

Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference.

The Opportunity:

Provides clerical support to the Health Information Management department in the areas of data capture, record analysis, record completion, birth registry, system support, quality and productivity. Ensures the integrity of all aspects of the legal health record by completing tasks in a timely fashion with exceptional quality.

The Document Imaging Specialist, under the leadership of the HIM Operations Scanning Supervisor, will perform all aspects of the Document Imaging functions for the legal medical record. The Specialist will make rounds throughout the hospital to retrieve records from patient care areas, applying accounting procedures to ensure collection of all records. The Specialist will follow accurate document preparation procedures, ensuring all documents belong to the correct patient, and identify documents that do not require scanning. The Specialist will maintain scanning equipment to ensure clarity of images, and scan documents according to procedures. After scanning the documents, the Specialist will select the correct Document Type for any documents that were not auto-indexed, understanding the document will not be able to be located by users of the medical record if it has the incorrect Document Type. The Specialist will support quality assurance by auditing scanned batches to verify documents belong to the correct patient, ensure clarity of image, and that the correct Doc Types were assigned. The Document Imaging Specialist will perform all tasks within defined expectations for productivity and quality, to ensure the integrity of the legal medical record. Keeps all patient information confidential and abides with Privacy and Security regulations.


  • Collects and prepares patient records for scanning; ensures that all documents are scanned into the correct patient file; ensures that all documents contain proper patient identification; arranges documents in chronological order and assigns batch labels to documents per HIM prepping policy and procedure.

  • Indexes documents by location and document type. Maintains record destruction log. Files, maintains and destroys paper records post imaging in accordance with policy and procedures.

  • Analyzes patient records to ensure completeness per Rules and Regulations, By-Laws, governing bodies and policy and procedures; refers incomplete records to HIM Record Completion Specialists for follow up.

  • Ensures that all birth worksheets are available and completed for all newborns; interviews mothers and obtains signatures of obstetricians and parents as needed; submits birth certificates according to standards set by the state Department of Health within ten days of birth with a 99% accuracy rate.

  • Reviews physician orders and dictations and verifies physician deficiencies within patient charts; notifies physicians of delinquencies and assists physicians with navigating HIM systems to correct the issues. Reports physician delinquency correction non-compliance to proper administrative managers; notifies appropriate site personnel of physicians' suspension of new patient admission and surgery scheduling privileges; notifies appropriate site personnel of physicians' reinstatement of privileges once compliance is reached.

Education Level:

High School Diploma

Preferred Area of Study

Health Information Management /Medial Coding

Other Preferred Knowledge, Skills, and Abilities:

  • Detail-oriented, organized, excellent communication skills, ability to effectively communicate with physicians and their staff; ability to work in a fast-paced environment, MS Office knowledge.

  • Previous experience with EPIC and One Content preferred

Ensemble Health Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.

Join an award-winning company

Three-time winner of Best in KLAS 2020-2022

2022 Top Workplaces Healthcare Industry Award

2022 Top Workplaces USA Award

2022 Top Workplaces Culture Excellence Awards

  • Innovation

  • Work-Life Flexibility

  • Leadership

  • Purpose + Values

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:

  • Associate Benefits We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.

  • Our Culture Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.

  • Growth We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.

  • Recognition We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

FEDERAL: Equal Employment Opportunity Commission (EEOC)

The U.S. Equal Employment Opportunity Commission (EEOC) has released a new EEOC poster. The new Know Your Rights poster replaces the previous EEO is the Law poster. Among other changes, the newly revised poster clarifies that sex discrimination includes discrimination based on sexual orientation or gender identity, includes information about equal pay discrimination and protected veteran status for federal contractors, and uses plain language to be more easily understood by employees. This posting appears on the Federal Combination Poster. Revision Date: 10/22

Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact .

EEOC is the Law


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