Administrative & Office Specialist

About the position

The Administrative & Office Specialist at Virginia Tech plays a crucial role in supporting the department of Finance by providing administrative assistance, managing social media, and maintaining the department's website. This position requires a proactive individual who can work independently and collaboratively, ensuring a healthy work environment while adhering to the Standards of Business Conduct. The specialist will engage with faculty, department heads, and other academic departments to fulfill various administrative duties.

Responsibilities
• Provide administrative support to faculty and staff in the department.
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• Manage and maintain the department's website and social media presence.
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• Assist in fiscal activities and department recruiting efforts.
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• Collaborate with department head and other academic departments on ongoing activities.
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• Create marketing materials in accordance with Virginia Tech Brand Standards.

Requirements
• Proficiency in Microsoft and Google Suites, Adobe Creative Cloud, and Canva or other graphic design programs.
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• Strong interpersonal and communication skills.
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• Ability to interpret policies and procedures effectively.
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• Experience in developing and maintaining accurate records and files.
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• Ability to prioritize tasks with minimal supervision and work under pressure to meet deadlines.
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• Experience dealing with a diverse group of individuals.

Nice-to-haves
• Experience providing administrative and clerical support in a professional office environment.
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• Ability to handle, manipulate, store, and retrieve digital files.
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• Working knowledge of Banner, HokieMart, ChromeRiver, and Microstrategy.
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• Strong computer skills and knowledge of various applications such as Microsoft Office, MS Word, Excel, PowerPoint, email, and calendaring.
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• Demonstrated strong writing and editing skills.

Benefits
• Professional development opportunities
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• Inclusive community environment
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• Access to a diverse range of academic programs