Project Assistant

Job Description

The Project Assistant provides administrative support to the project management process and facilitates the coordination of projects.

Job Responsibilities:

• Provide a full range of administrative and clerical support for projects. These tasks may include, but are not limited to, meeting minutes, submittals, answering telephone calls, typing correspondence, invoices, billings, insurance requirements, RFIs, RFPs, ASIs, bulletins, etc. and their associated logs for record keeping.
• Set up and maintain projects in management program, including: communications, contract and project information, and logs.
• Establish/maintain project files per company guidelines.
• Coordinate kick-off meetings and packages.
• Assure all documentation requested is received from subcontractors and/or suppliers for the project. Verify documentation is in compliance. Gather close-out documents from subcontractors and prepare closeout packages.
• Assist accounting in gathering final lien waivers.
• Review submittals, shop drawings, samples and material reports for compliance with the specifications. Forwards submittal data to the appropriate team members for approval, review, installation, coordination and record.
• Participate in project meetings when necessary and as time permits.
• Act as a liaison for Project Managers in dealing with subcontractors, architects, and other professionals who may contact the Project Manager.
• Provide back-up support for other Project Assistants and Receptionist, as well as Estimating, as required.
• Other duties as assigned by Director of Operations.

Job Requirements:

• High school graduate or equivalent.
• Minimum of five years experience in office services and organizational management.
• The ideal candidate will have 2 years of experience for a commercial general contractor or related trade.
• Ability to handle multiple issues/projects and support multiple employees administrative needs with minimum supervision.
• Excellent communication skills, organizational skills, and clerical skills.
• Good computer skills including Microsoft Word and Excel.

Structure Tone, LLC. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Qualifications

Job Requirements:

• High school graduate or equivalent.
• Minimum of five years experience in office services and organizational management.
• The ideal candidate will have 2 years of experience for a commercial general contractor or related trade.
• Ability to handle multiple issues/projects and support multiple employees administrative needs with minimum supervision.
• Excellent communication skills, organizational skills, and clerical skills.
• Good computer skills including Microsoft Word and Excel.

Structure Tone, LLC. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Please contact John Halpin at 214-934-1185 or email at [email protected]

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About Us*

We are a dynamic organization with great customers and a culture where people are valued and empowered to deliver amazing results. We are also growing and looking to hire talented and passionate individuals to join our team!
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Job Type: Full-time